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TIPS FOR SHAREOWNERS

 

Nomination

The facility of nomination can be availed by shareowners who are individuals, holding shares in single or joint names up to two persons. The shares vest in the nominee on the death of the shareholder and joint shareholder(s). It is expedient to nominate, particularly in single holdings to avoid problems in future.

  • Nomination can be made using the prescribed form 2B, available on this site, under "download forms"

  • Nominee can be a minor, who has to be represented by a guardian

  • Society, Body corporate, Partnership firm, Karta of HUF or Power of attorney holder cannot be a nominee

  • The nomination can be altered or cancelled at any point of time

It would be advisable to maintain a copy of the nomination form along with  the confirmation of registration by the Company/DP
 
You are requested to quote the nomination details to: 

  • Your DP in case shares in demat mode
  • Company in case of physical holding

 

 

Electronic clearing service for dividends

This facility enables the dividend payable, to be credited to your bank account provided by you, through RBI's National Electronic Clearing Cell. ECS offers the following benefits to the shareowners:

  • Immediate credit of dividend directly into your bank account

  • No need to fill up pay-in-slip and deposit warrant into bank

  • Safeguard against misplacement or fraudulent encashment of warrant

  • Credit entry in pass book/statement issued by your banker

  • Intimation by Company upon remittance of dividend through NECS


Factors in ECS:

  • NECS is currently available at major cities/centres. Wherever NECS facility is not available, the dividend is paid by means of warrants

  • To avail NECS you would have to quote your bank, branch, account number and the nine-digit MICR code, IFSC code printed on your cheque book

  • To obtain correct credit, it is very vital that your bank account details and noted correctly. It would be advisable to attach a copy of your cheque leaf/cancelled cheque leaf while requesting to note the NECS. It would be ideal  to verify  the details recorded with DP/Company 

  • In the event NECS not available, it would be advisable to request the Company to print your bank account details on the dividend warrant - this helps prevent fraudulent encashment

Reconcile your passbook/statement NECS information has to be quoted to:

  • Your DP in case share in demat mode
  • Company in case of physical holding

 


Dematerialised shares

While it is ideal to hold the shares in demat mode in view of the several benefits that it confers, it is worthwhile to:

  • Reconcile your records regularly. Monitor your transaction through the statements provided by your DP. Discrepancy (if any) should be immediately brought to the  attention of DP

  • Do not merely confirm balances in your account, tally the transactions in the transaction statement. Confirm there are no unauthorised transactions

  • You may mark unresolved complaints to the Depositories

  • Use the facility of freezing your account when you do not intend to operate the account for certain time. Defreeze the account before commencing operation

  • Keep the delivery instruction forms under lock and key

  • You have the option to select the DP. Convenience, Comfort and Cost are some  important criteria for selecting the DP

Guide for investors, covering various facets of demat holdings are available with the depositories



Other tips

Please:
  • Use the investor grievance redressal system of the stock exchanges to redress your grievances if any

  • Understand the working of the investor service cell of the exchanges for complaints against listed companies/brokers

  • Trade on your own through internet-based trading by registering with a broker

  • Enter into a valid agreement with your broker/sub broker

  • Ensure that your contract is backed with proper broker notes/confirmation memo

  • Deliver proper securities with valid documents and correct signatures well within prescribed time 

  • To keep a track of all dividend/interest payments and follow-up with the company in case of non-receipt. It is vital to note that, as per rules no claim shall lie in respect of the unpaid/unclaimed dividend, interest transferred by the company to the Investor Education and protection Fund (IEPF) after a period of seven years from the date they became due for payment

  • Study financial and other details of companies; these are available at the SEBI site - EDIFAR, equip yourself with the information to make informed decisions

  • When certificate/warrant is lost, intimate the company promptly and follow the procedure prescribed for issuance of duplicate